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Bid takeoff assistant
PDF plans → drafted quantity takeoff with line-item pricing from your historical bids. Estimator reviews, adjusts, submits. Bid prep cut by 40%.
Four patterns we hear from construction and general contractors on every diagnostic call. None of them get fixed by hiring. All of them get fixed by writing the implicit rules down and letting AI carry the rote work.
PDF plans → drafted quantity takeoff with line-item pricing from your historical bids. Estimator reviews, adjusts, submits. Bid prep cut by 40%.
RFI submitted → routed to architect with auto-categorization → response logged → distribution to affected subs. Cycle drops from weeks to days.
Auto-generated submittal log from spec sections. Tracks status, deadlines, and approvals. The architect stops being the bottleneck.
Schedule dependencies tracked across subs. Auto-comm to affected parties when upstream tasks slip. PM stops being the phone tree.
Schedule + RFIs + submittals + change orders + budget → branded weekly status report. PM reviews and sends.
Field condition → drafted CO with photos, scope, and pricing. Owner approves digitally. Change orders stop being a Friday-afternoon job.
Per-trade punch lists with photo capture, sign-off, and warranty handoff. Substantial completion accelerates.
| # | Manual today | With Scooper |
|---|---|---|
| /01 | Bid prep is manual takeoff and calculation | Bid takeoff assistant |
| /02 | RFIs and submittals create document chaos | RFI intake and routing workflow |
| /03 | Subcontractor coordination is phone tag | Submittal log automation |
| /04 | Project status reporting takes hours | Subcontractor coordination flows |
We do not migrate you off your software. We build a layer on top.
“Bid prep time cut by 40%. RFI cycle time down to days from weeks. Project status reporting becomes automatic, not Friday-afternoon work.”
15-min discovery → two-week paid diagnostic. Operator interviews, workflow shadowing, and three nasty real examples worked end-to-end. By day ten you have a scope, a price, and a signed-off KPI.
Senior operators in your repo and your Slack. Code, prompts, and evals shipped in 3–6 weeks. KPI signed off in writing before we start. Miss the number, the next sprint is on us.
Two rounds of post-launch tuning. Then your team owns it. We hand over the code, the eval harness, the runbook, and the SOPs. No retainer required. No vendor lock-in.
Anonymized · numbers from the books
A 90-person commercial GC bidding $60M annually had a two-estimator bottleneck and was losing bids on speed. We shipped the takeoff assistant in five weeks. Bid prep dropped from 14 days to 8 days, win rate climbed three points on the next 22 bids, and the firm chased two large pursuits the previous bid pipeline had no room for.
We will tell you in 15 minutes whether AI fits your bottleneck. If it does, we will scope a two-week paid diagnostic. If it does not, we will tell you that too.